All gene banks are welcome to make use of the Svalbard Global Seed Vault, as long as they comply with the principles of operation and meet the requirements which can be consulted in the Deposit Agreement. If you are a gene bank collection holder interested in using the Seed Vault for safety duplication, please contact us at firstname.lastname@example.org. The Annex of the Deposit Agreement lays out the minimum requirements for the Quality, Quantity, Packing, Inventory and Shipment of Deposit Material.
Please read this part carefully!
An electronic inventory of the samples to be deposited at the Seed Vault must be submitted at least six weeks in advance of the planned date of shipping. This inventory shall comprise the following data:
The depositor must submit the inventory using the data submission template. The inventory can be provided as an MS Excel spreadsheet (.xls), tab-separated values (.txt, .tsv, .tab), comma-separated values (.csv) or as XML Data. Please contact us if you would like to provide the data in another file or data format.
The accession list can be sent by email to the staff at Seed Vault email@example.com. The list of accessions must be reported before shipment of the seeds. A print-out of the inventory list should also be included inside each seed box. NordGen will validate the data and confirm a go for shipment when the data have been approved and uploaded in the database.
If the file is zipped or compressed (file extension .zip or .gz) the files will be automatically unzipped by the data import routine. When reporting tab-separated values (.txt) or comma separated values (.csv), please follow the same descriptor names as outlined in the template. The order of the columns is less important, but do not alter the name of the columns! You may use underscore in the place of spaces in the descriptor names if this is useful for you. Please make sure not to report tabs or system characters inside the data values. Please do not include line breaks inside the data values. You may also report using the MS Excel spreadsheet template as above, but the MS Excel format is no requirement.
The Svalbard Global Seed Vault, Seed Portal will link to further detailed germplasm information from the global accession level data portal (GENESYS) managed by Bioversity International and the Global Crop Diversity Trust. The Seed Portal of the Seed Vault (and the data submission template) will thus only include the minimum descriptors needed for the Seed Vault logistics, and for linking to the GENESYS portal [genesys-pgr.org/]. Each seed depositor will be responsible for loading further details on the seed samples to the global accession level data portal (GENESYS).
Boxes for packing should have maximum size 60x40x28cm. A standard box fitting well into the shelves in the Seed Vault used by many depositors, can be ordered from this webpage. Aluminium pouches for seeds can be found on this page.